Job Application Privacy Policy
This privacy policy sets out how Magic Notion Ltd uses and protects any information that you give when you make a job application through the website.
The service for handling recruitment form information is powered by getform.io (the “Service”) and processed by Magic Notion Ltd (“Controller”, “we”, “us”). Magic Notion Ltd is committed to ensuring that your personal data is protected and that we process, manage, use and protect your data in accordance with this Privacy Policy.
Information we collect
As part of the recruitment process, we may collect a range of information about you, including:
Your name, address and contact details, including your telephone number and email address.
Details of your employment history, qualifications and skills.
Information from public social media accounts (e.g. LinkedIn, Facebook).
Information about your entitlement to work in the UK.
Any other information you provide through the submission process.
Only data relevant to the recruitment process is collected.
2. How we collect information
During the initial application, we will only collect information that you provide to us as part of the process. If your application progresses, we may collect additional information from your identity documents, interviews, assessments or references.
3. How we use your information
We collect and process your information for the purpose of recruiting and hiring. We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. This enables us to assess and confirm an applicant’s suitability for employment and make decisions on job offers.
In some cases, we need to process data to ensure we are complying with legal obligations.
4. Information shared with third parties
We do not sell or transfer User’s personal data to third parties. We may transfer Users’ personal data to:
our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service.
authorities or legal advisors in case or criminal or improper behaviour is suspected.
authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.
5. Storage time
If your application is unsuccessful, we will hold your information on file for 12 months after the recruitment process. At the end of that period, your data is deleted or destroyed.
If your application is successful, your personal data gathered through the recruitment process will be transferred to your personnel file and retained during your employment.
6. Where we hold your information
Data is collected through the Service when a job application is submitted. It is stored and processed in the United Kingdom and the United States.
Personal data we collect, store and process will always be done inside the EU/EEA, or such third country that is considered by the European Commission to have an adequate level of protection.
Our use of Service provider and server locations are subject to change, at which time this privacy policy will be updated with the current information.
7. Changes to this policy
This policy may be updated from time to time. We will communicate new versions of the policy through the email address stated by the applicant in connection with the job application process.
8. Contact Us
If you have a complaint or question about this policy, contact us at: